March 2014 General Membership Meeting

U.S.P.C.A. REGION 1

GENERAL MEMBERSHIP MEETING

MARCH 16, 2014 PENSACOLA, FLORIDA

 

Call to Order by President Aaron Peterman at 4:00pm

Roll Call of Officers Present by Secretary Becky Schreiber. Present:

President Aaron Peterman

Secretary Becky Schreiber

Treasurer Chad Whitaker

V.President SE Gordon Wing

V.President SW Jim Nichols

V.President Panhandle Bob Dudley

V.President North Todd Hays

V.President Central Tye Thompson

Trustees Roy Parker, Ron Bowling, and Harry Barraclough

National SE V.President Jeff Barrett

 

Reading of Minutes of Last Meeting. Motion to waive and accept by Ron Bowling, 2nd by Roy Parker. Motion Carried.

 

Treasurers Report by Chad Whitaker.

Currently, we have $7,162.73. This does not include Trial expenses. Roy Parker had purchased new WT’s and Stop Watches. The transition from our past treasurer, Bruce Harris went well. All books are up to date.

 

Committee Reports.

*By-Laws.

There were several presented at the Executive Board meeting that will be added to our by-laws and posted on the website.

 

Officers Report. None to Report.

 

Unfinished Business.

Bowling advised he will be checking with Russ Hess on a question concerning past membership and Level 1 trainer status.

 

New Business.

Haines City Police Department has been selected to host the 2015 Region 1 Trials. Thomasville Georgia Police Department has expressed an interest in hosting the 2016 Region 1 Trials. Any Agency having an interest should submit a letter to the Board.

 

Good of the Association.

Members are encouraged to visit our website, uspca1.com It contains a lot of useful information and highlights our sponsors and vendors.

 

Adjournment.

Motion made by Ron Bowling to adjourn, 2nd by Paul Koinig. Motion carried. Adjourned at 4:15pm

March 2014 Executive Board Meeting

U.S.P.C.A. REGION 1

EXECUTIVE BOARD MEETING

MARCH 16, 2014 PENSACOLA, FLORIDA

 

Call to Order

by President Aaron Peterman at noon.

 

Roll Call of Officers

Present by Secretary Becky Schreiber. Those present:

President Aaron Peterman

Secretary Becky Schreiber

Treasurer Chad Whitaker

V.President SE Gordon Wing

V.President SW Jim Nichols

V.President Panhandle Bob Dudley

V.President North Todd Hays

V.President Central Tye Thompson

Trustees Roy Parker, Ron Bowling,Harry Barraclough, Wayne Gulsby

 

Reading of Minutes from Last Meeting.

Motion to waive and accept by Ron Bowling, 2nd by Todd Hays. Motion carried.

Treasurers Report by Chad Whitaker.

The transition from past treasurer, Bruce Harris, went well. All records had been and are in excellent order. We currently have $9,393.46, not excluding any expenses from this trial.

The taxes will be examined/prepared by Brenda Rickard.

The judges rooms will be completely covered. The host agency will pay ½ and the region will cover ½.

Ron Bowling requested in the future for the treasurer to have a copy of his expense report.  Prior to the ending of this meeting Chad provided a copy of his report.

Motion to accept report made by Jim Nichols, 2nd by Bob Dudley. Motion carried.

 

Committee Reports

*By-Laws

Ron Bowling said Cory Bowling had made all amendments and will be submitting soon.

 

*Events Manual

Harry Barraclough said it had been completed and turned in at Gulf Shores 2012 to then Secretary Susan Rogers. It was not put in computer and a hard copy was all that was found. Becky Schreiber will attempt to obtain the latest document and put online.

An addition to the Events Manual will include, any out of state Region 1 judges will be paid a maximum of 400 miles. In state judges will be paid the total miles traveled to the trial.

It was discussed we need to be more proactive with maintaining the event manual and bylaws for our Region.

 

Officers Reports

President Aaron Peterman:

Haines City Police Department submitted a letter to host the 2015 Region 1 Trials. Several dates were offered and the Board voted on March 8-13, 2015. Motion to accept by Ron Bowling, 2nd by Roy Parker. Motion carried.

Thomasville Georgia Police Department is interested in hosting the 2016 Trial. Any Agency interested should submit a letter indicating so and it will be voted on by the Board.

A discussion was held in reference to the event planner used by Highlands County Sheriff’s Office last year. She has left the Sheriff’s Office and works for a private company and has offered her assistance to any agency hosting a trial. Jim Nichols advised anyone using an event planner, be sure they are aware of all our needs at a hotel.

We have a new sponsor on our website promoting nutritional needs for canines. Please check out his products and information at uspca1.com A discussion was held in reference to our sponsors for region awards and how much it costs.

 

Secretary Becky Schreiber

Still receiving membership applications that are unreadable. It is recommended anyone submitting the membership application to the Region, rather than through the National website, be able to complete an application on the Region 1 website (typed) and print to send in.  A check with Maria to see if this can be done will be made.

 

V.President Jim Nichols

Discussion was held in reference to a member, Robert Lister, who was a member and Level 1 trainer. His membership has lapsed for over 10 years, and now would like to renew his membership and trainer status. Ron Bowling will check with Russ Hess.

 

Unfinished Business

*Mini Certifications.

It was decided when an agency requests a mini certification and the Board approves it, it is up to the person in charge, to verify memberships with the Secretary, prior to certification. The Secretary will forward all needed certificates at the time of the trial.

*Cases of the Quarter Submissions.

The Secretary is responsible for receiving and forwarding all submitted cases of the quarter to the National Office prior to the end of the month, following the quarter. There are specific instructions for submissions for the cases to be considered. All persons making the submission shall review the guidelines on the website, uspcak9.com. If the submission does not meet those requirements, it will be returned to the person submitting for correction.

If there is more than one case submitted from our Region, the V.Presidents will vote on which one to send to the nationals. In order to accomplish this and submit on time, all region submissions must be to the Secretary no later than the 15th of the month, following the quarter of the award. The one selected will also serve as our Region 1 Case of the Quarter. There will be an award for Patrol and Detection. These handlers will be given recognition at the next Region Trial. Motion made by Wayne Gulsby, 2nd by Jim Nichols. Motion carried.

This information shall be added to the By-Laws.

 

*Region 1 Website.

The meeting notes from the Executive Board Meetings and the General Membership Meetings will be on the website. Communication with Maria, who manages our website, was made and now all notes will remain on the site, until it fills up. Currently, the only notes are the most recent.

 

New Business.

Regional Lifetime Members. This came up during the past renewal time for 2014 memberships. It had been voted on by the Executive Board sometime in 2001, but never added to our By-Laws. There was a discussion and it was determined the following wording will be added to our By-Laws:

“All retired, Region 1 members, in good standing with 20 years continuous membership, are eligible to have their dues paid by Region 1. The member shall complete a new application each year and submit it to the Region Secretary.

 

Good of the Association.

Jim Nichols requested approval for a mini certification in April/May 2014. Motion made by Tye Thompson, 2nd by Bob Dudley. Motion carried.

Roy Parker has purchased new Walkie Talkies and Stop Watches for our Region. Thanks Roy!

 

Adjournment.

Motion made by Jim Nichols to adjourn, 2nd by Tye Thompson. Motion carried. Adjourned at 2:30pm

December 5, 2013 Executive Board Meeting

USPCA REGION 1

EXECUTIVE BOARD MEETING

DECEMBER 5, 2013

LAKELAND, FLORIDA

Call To Order By President Jose Bosque

Installation of Officers by Cory Bowling

President – Aaron Peterman

Treasurer – Chad Whitaker

Secretary – Becky Schreiber

V.President S.E. – Gordon Wing

V.President Central – Tye Thompson

V.President North – Todd Hays

Trustee – Ron Bowling

Meeting turned over to President Peterman

 

Members Present

President – Aaron Peterman

Chad Whitaker – Treasurer

Becky Schreiber – Secretary

Tye Thompson – VP Central

Jose Bosque – Former President

Cory Bowling – Trustee

Ron Bowling – Trustee

Gordon Wing – VP SE

Todd Hays – VP N

 

Last Meeting Notes Motion to accept the notes by Ron Bowling, second by Aaron Peterman. Passed.

 

Treasurer Report

Report made by Secretary from information received from Bruce Harris. We currently have $9,242.53 in our account. The books have been audited and are ready to turn over to the new treasurer, Chad Whitaker.

Jason Potts was given $1000 for startup money for the Spring Trials in Escambia County.

Motion to accept the report made by Todd Hays, second by Tye Thompson. Passed, Pending review of books.

 

Old Business

Jose Bosque discussed the upcoming Regionals in Escambia County. The information is on our Facebook page and website. The host hotel is very nice and it appears there will be enough money to pay for the judges rooms.

A discussion was held reference to Leon County K9 that was killed in the line of duty this year.

The secretary is continuing to receive bits and pieces of mini certifications causing confusion as to memberships and certifications.

 

New Business

It was discussed for the new treasurer to meet with Bruce Harris as soon as possible to exchange the books.

Gordon Wing brought up a new certification for gun dogs. Ron Bowling will discuss with Russ Hess.

 

Committee Reports

Election Committee. It was brought up to accept the ballots as read, and after reviewed by Ron Bowling to destroy. Motion made by Cory Bowling to accept and second by Tye Thompson. Passed.

Bylaws Committee. Changes to our bylaws were discussed. A committee consisting of Cory Bowling (Chair), Tye Thompson and Jose Bosque was formed to look at specifically Article III, Section 2. c.,d.,e. Also, the needed quorum to be 50% board plus 1.

 

Motion to Adjourn

Made by Ron Bowling, second by Cory Bowling. Passed.

May 2013 General Membership Meeting

USPCA REGION 1

General Membership Meeting

May 19, 2013 Sebring, Florida

 

Call to Order by President Jose Bosque

 

Roll Call of Officers – All present

 

Treasurer Report

by Bruce Harris * $12,837.69 in account * Discussion about the storage unit for the supplies and records of the secretary. Motion made by Todd Hayes to accept the report, second by Jim Nichols

 

Old Business

* The 2014 Region 1 Trials will be held in Escambia County per Jason Potts

 

New Business

* President Bosque relayed we have 40 Judges for PD1 in Region 1 and it remains a problem to get judges to the trial. We will begin, depending on the success of each trial attendance, pay for the judges room. Half will be paid by the Region and half by the host agency. The pay will continue to be $50/day and travel $.25/per mile.

 

Nomination of Officers

Prior to accepting nominations President Bosque spoke on the commitment and time required for each position. He wanted everyone that accepted the nomination be prepared to do the job.

President: Aaron Peterman. Motion to accept by Ron Bowling, second by Jim Nichols. Motion to close nominations by Tye Thompson, second by Jeff Barrett.

V.President S.E.: Gordon Wing. Motion to accept by Cory Bowling, second by Kristin Pond. Motion to close by Paul Koinig, second by Jim Nichols.

Trustee: Roy Parker. Motion to accept by Kristin Pond, second by Todd Hayes. Motion to close nominations by Jim Nichols, second by Ron Bowling.

V. President S.W. : Jim Nichols. Motion to accept by Kristin Pond, second by Paul Koinig. Motion to close nominations by Ron Bowling, second by Tye Thompson.

Trustee: Ron Bowling. Motion to accept by Jim Nichols, second by Kristin Pond. Motion to close nominations by Jim Nichols, second by Aaron Peterman.

V.President Panhandle: Bob Dudley. Motion to accept by Kristin Pond, second by Roy Parker. Motion to close nominations by Ron Bowling, second by Kristin Pond.

V.President North: Todd Hayes. Motion to accept by Kristin Pond, second by Paul Koinig. Motion to close nominations by Ron Bowling, second by Kristin Pond.

Treasure: Randy Rickard. Motion to accept by Kristin Pond, second by Bruce Harris. Motion to close nominations by Paul Koinig, second by Kristin Pond.

V.President Central: Tye Thompson. Motion to accept by Jeff Barrett, second by Kristin Pond. Motion to close nominations by Paul Koinig, second by Kristin Pond.

Secretary: Becky Schreiber. Motion to accept by Paul Koinig, second by Kristin Pond. Motion to close nominations by Jeff Barrett, second by Aaron Peterman.

 

Good of the Association Haines City P.D. is considering hosting the 2015 Trials. Motion to Close by Jim Nichols, second by Ron Bowling.

 

Adjournment

Minutes Archive

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