U.S.P.C.A. REGION 1
EXECUTIVE BOARD MEETING
MARCH 16, 2014 PENSACOLA, FLORIDA
Call to Order
by President Aaron Peterman at noon.
Roll Call of Officers
Present by Secretary Becky Schreiber. Those present:
President Aaron Peterman
Secretary Becky Schreiber
Treasurer Chad Whitaker
V.President SE Gordon Wing
V.President SW Jim Nichols
V.President Panhandle Bob Dudley
V.President North Todd Hays
V.President Central Tye Thompson
Trustees Roy Parker, Ron Bowling,Harry Barraclough, Wayne Gulsby
Reading of Minutes from Last Meeting.
Motion to waive and accept by Ron Bowling, 2nd by Todd Hays. Motion carried.
Treasurers Report by Chad Whitaker.
The transition from past treasurer, Bruce Harris, went well. All records had been and are in excellent order. We currently have $9,393.46, not excluding any expenses from this trial.
The taxes will be examined/prepared by Brenda Rickard.
The judges rooms will be completely covered. The host agency will pay ½ and the region will cover ½.
Ron Bowling requested in the future for the treasurer to have a copy of his expense report. Prior to the ending of this meeting Chad provided a copy of his report.
Motion to accept report made by Jim Nichols, 2nd by Bob Dudley. Motion carried.
Committee Reports
*By-Laws
Ron Bowling said Cory Bowling had made all amendments and will be submitting soon.
*Events Manual
Harry Barraclough said it had been completed and turned in at Gulf Shores 2012 to then Secretary Susan Rogers. It was not put in computer and a hard copy was all that was found. Becky Schreiber will attempt to obtain the latest document and put online.
An addition to the Events Manual will include, any out of state Region 1 judges will be paid a maximum of 400 miles. In state judges will be paid the total miles traveled to the trial.
It was discussed we need to be more proactive with maintaining the event manual and bylaws for our Region.
Officers Reports
President Aaron Peterman:
Haines City Police Department submitted a letter to host the 2015 Region 1 Trials. Several dates were offered and the Board voted on March 8-13, 2015. Motion to accept by Ron Bowling, 2nd by Roy Parker. Motion carried.
Thomasville Georgia Police Department is interested in hosting the 2016 Trial. Any Agency interested should submit a letter indicating so and it will be voted on by the Board.
A discussion was held in reference to the event planner used by Highlands County Sheriff’s Office last year. She has left the Sheriff’s Office and works for a private company and has offered her assistance to any agency hosting a trial. Jim Nichols advised anyone using an event planner, be sure they are aware of all our needs at a hotel.
We have a new sponsor on our website promoting nutritional needs for canines. Please check out his products and information at uspca1.com A discussion was held in reference to our sponsors for region awards and how much it costs.
Secretary Becky Schreiber
Still receiving membership applications that are unreadable. It is recommended anyone submitting the membership application to the Region, rather than through the National website, be able to complete an application on the Region 1 website (typed) and print to send in. A check with Maria to see if this can be done will be made.
V.President Jim Nichols
Discussion was held in reference to a member, Robert Lister, who was a member and Level 1 trainer. His membership has lapsed for over 10 years, and now would like to renew his membership and trainer status. Ron Bowling will check with Russ Hess.
Unfinished Business
*Mini Certifications.
It was decided when an agency requests a mini certification and the Board approves it, it is up to the person in charge, to verify memberships with the Secretary, prior to certification. The Secretary will forward all needed certificates at the time of the trial.
*Cases of the Quarter Submissions.
The Secretary is responsible for receiving and forwarding all submitted cases of the quarter to the National Office prior to the end of the month, following the quarter. There are specific instructions for submissions for the cases to be considered. All persons making the submission shall review the guidelines on the website, uspcak9.com. If the submission does not meet those requirements, it will be returned to the person submitting for correction.
If there is more than one case submitted from our Region, the V.Presidents will vote on which one to send to the nationals. In order to accomplish this and submit on time, all region submissions must be to the Secretary no later than the 15th of the month, following the quarter of the award. The one selected will also serve as our Region 1 Case of the Quarter. There will be an award for Patrol and Detection. These handlers will be given recognition at the next Region Trial. Motion made by Wayne Gulsby, 2nd by Jim Nichols. Motion carried.
This information shall be added to the By-Laws.
*Region 1 Website.
The meeting notes from the Executive Board Meetings and the General Membership Meetings will be on the website. Communication with Maria, who manages our website, was made and now all notes will remain on the site, until it fills up. Currently, the only notes are the most recent.
New Business.
Regional Lifetime Members. This came up during the past renewal time for 2014 memberships. It had been voted on by the Executive Board sometime in 2001, but never added to our By-Laws. There was a discussion and it was determined the following wording will be added to our By-Laws:
“All retired, Region 1 members, in good standing with 20 years continuous membership, are eligible to have their dues paid by Region 1. The member shall complete a new application each year and submit it to the Region Secretary.
Good of the Association.
Jim Nichols requested approval for a mini certification in April/May 2014. Motion made by Tye Thompson, 2nd by Bob Dudley. Motion carried.
Roy Parker has purchased new Walkie Talkies and Stop Watches for our Region. Thanks Roy!
Adjournment.
Motion made by Jim Nichols to adjourn, 2nd by Tye Thompson. Motion carried. Adjourned at 2:30pm
