Minutes

U.S.P.C.A REGION 1

EXECUTIVE BOARD MEETING

MARCH 8, 2015 WINTER HAVEN, FLORIDA

Meeting called to order by President Aaron Peterman at 12:00pm

Roll Call of Officers Present: All present except for VP SE Gordon Wing

Last Meeting Minutes was voted to be waived, Motion made by Ron Bowling, 2nd by Jose Bosque. Passed

Treasurers Report

by Chad Whitaker Total funds at this time is $5,648.06. Chad will be looking at a change in banks due to the increase in fees being charged at SunTrust. Motion to accept his report made by Jim Nichols, 2nd by Todd Hays. Passed

Officers Report

Ron Bowling –

A mini certification will be held on April 14th for Polk County SO

Wayne Gulsby – An upcoming mini certification will be held in Escambia County also

Old Business

Roy Parker – He is requesting master score sheets from the mini certifications to review the scores for the Judges Committee.

New Business

Chad Whitaker discussed we have a non-profit Federal Tax Exemption, but not State. He will research the process and cost to become State Exempt.

Aaron Peterman presented information concerning elections and the positions to be up for reelection this year. He discussed the motion to have all positions be put on the same rotation, thus having all position re-elected in 2016. Motion made by Jose Bosque, 2nd by Jim Nichols, passed.

Harry Barraclough discussed increasing the term limits to 3 years rather than 2 years. He made the motion, 2nd by Jose Bosque, passed.

This will be a bylaws change and forwarded to Maria for changes on the website.

Aaron Peterman presented a discussion on Trial attendance. Discussion was held regarding the Spring Trials and the number of mini/district certifications. Many ideas were discussed to boost membership and attendance, some of which to continue having the Spring Trial, along with each VP hosting a mini in their area of the State, shortening the trial days and offering FDLE certification at the same time, limiting it to 3 Judges, instead of 5, hospitality room not as elaborate, and meeting with Chiefs and Sheriffs to get their input. Aaron formed a committee to look at all these ideas and have a presentation at the next Board Meeting. Jose Bosque will head this.

Good of the Association

Jim Nichols presented a proposal to have a Region 1 “Hall of Fame”. This would be to recognize members who have gone over and beyond the ordinary to benefit Region 1. He suggested a committee made up of non-members and a subject matter expert to determine who would qualify for this honor. Ron Bowling made a motion to move forward with this and Jim Nichols to head the committee to set criteria, Jose Bosque 2nd, passed.

Cory Bowling, By Laws Committee, would assist.

Motion to close by Jim Nichols, 2nd by Jose Bosque, passed. The meeting concluded at 1310 hrs.

USPCA REGION 1

EXECUTIVE BOARD MEETING

DECEMBER 18, 2014 LAKELAND, FLORIDA

Call to Order by President Aaron Peterman

Roll Call of Officers Present

President Aaron Peterman

Secretary Becky Schreiber

Treasurer Chad Whitaker

VP SW Jim Nichols

VP North Todd Hays

VP Central Tye Thompson

Trustees Roy Parker, Ron Bowling, Wayne Gulsby

Reading of Minutes from Last Meeting. Motion to waive and accept by Ron Bowling, 2nd by Roy Parker. Motion carried.

Treasurer’s Report

Discussion was held reference to our current bank, SunTrust has begun charging fees for the account. After the Regional, Chad will look around for another bank.

PayPal has been added to our Website to be used for payments at the minicertifications. The fee is $.37 per transaction.

Discussion was held concerning the storage unit being used to store all our old records. It was decided to discontinue this. Motion made by Ron Bowling, 2nd by Wayne Gulsby. This will be discontinued as soon as the contents are gone through and destroyed.

Committee Reports Nothing to Report

Officers Report

President

Haines City Police Department is continuing to prepare for the Region 1 Certification Trial in March 2015. In hopes of making a large turnout for the Trial, all K-9 units at Polk County Sheriff’s Office and the Cities are being asked to participate and support HCPD.

Secretary

It was asked to add more information to our website, www.uspca1.com, to include information received from the National Office. All agreed it would be a good idea to have as much updated information available to the members.

New Business

It was discussed by the President to ensure the correct costs were being applied to the mini certifications being held. The following is to be charged: Certification for 1 event $75.00 Each additional certification is $25.00. As an example, if a team certifies PD1 the cost is $75.00. If the team also participates in Detection, it’s an additional $25.00 Motion made by Ron Bowling, 2nd by Roy Parker. Motion carries. A form is being made and posted on our website for these certifications by Chad Whitaker.

With no further business, the meeting was Adjourned

U.S.P.C.A. REGION 1

GENERAL MEMBERSHIP MEETING

MARCH 16, 2014 PENSACOLA, FLORIDA

Call to Order by President Aaron Peterman at 4:00pm

Roll Call of Officers Present by Secretary Becky Schreiber. Present:

President Aaron Peterman

Secretary Becky Schreiber

Treasurer Chad Whitaker

V.President SE Gordon Wing

V.President SW Jim Nichols

V.President Panhandle Bob Dudley

V.President North Todd Hays

V.President Central Tye Thompson

Trustees Roy Parker, Ron Bowling, and Harry Barraclough

National SE V.President Jeff Barrett

Reading of Minutes of Last Meeting. Motion to waive and accept by Ron Bowling, 2nd by Roy Parker. Motion Carried.

Treasurers Report by Chad Whitaker.

Currently, we have $7,162.73. This does not include Trial expenses. Roy Parker had purchased new WT’s and Stop Watches. The transition from our past treasurer, Bruce Harris went well. All books are up to date.

Committee Reports.

*By-Laws.

There were several presented at the Executive Board meeting that will be added to our by-laws and posted on the website.

Officers Report. None to Report.

Unfinished Business.

Bowling advised he will be checking with Russ Hess on a question concerning past membership and Level 1 trainer status.

New Business.

Haines City Police Department has been selected to host the 2015 Region 1 Trials. Thomasville Georgia Police Department has expressed an interest in hosting the 2016 Region 1 Trials. Any Agency having an interest should submit a letter to the Board.

Good of the Association.

Members are encouraged to visit our website, uspca1.com It contains a lot of useful information and highlights our sponsors and vendors.

Adjournment.

Motion made by Ron Bowling to adjourn, 2nd by Paul Koinig. Motion carried. Adjourned at 4:15pm

U.S.P.C.A. REGION 1

EXECUTIVE BOARD MEETING

MARCH 16, 2014 PENSACOLA, FLORIDA

Call to Order

by President Aaron Peterman at noon.

Roll Call of Officers

Present by Secretary Becky Schreiber. Those present:

President Aaron Peterman

Secretary Becky Schreiber

Treasurer Chad Whitaker

V.President SE Gordon Wing

V.President SW Jim Nichols

V.President Panhandle Bob Dudley

V.President North Todd Hays

V.President Central Tye Thompson

Trustees Roy Parker, Ron Bowling,Harry Barraclough, Wayne Gulsby

Reading of Minutes from Last Meeting.

Motion to waive and accept by Ron Bowling, 2nd by Todd Hays. Motion carried.

Treasurers Report by Chad Whitaker.

The transition from past treasurer, Bruce Harris, went well. All records had been and are in excellent order. We currently have $9,393.46, not excluding any expenses from this trial.

The taxes will be examined/prepared by Brenda Rickard.

The judges rooms will be completely covered. The host agency will pay ½ and the region will cover ½.

Ron Bowling requested in the future for the treasurer to have a copy of his expense report.  Prior to the ending of this meeting Chad provided a copy of his report.

Motion to accept report made by Jim Nichols, 2nd by Bob Dudley. Motion carried.

Committee Reports

*By-Laws

Ron Bowling said Cory Bowling had made all amendments and will be submitting soon.

*Events Manual

Harry Barraclough said it had been completed and turned in at Gulf Shores 2012 to then Secretary Susan Rogers. It was not put in computer and a hard copy was all that was found. Becky Schreiber will attempt to obtain the latest document and put online.

An addition to the Events Manual will include, any out of state Region 1 judges will be paid a maximum of 400 miles. In state judges will be paid the total miles traveled to the trial.

It was discussed we need to be more proactive with maintaining the event manual and bylaws for our Region.

Officers Reports

President Aaron Peterman:

Haines City Police Department submitted a letter to host the 2015 Region 1 Trials. Several dates were offered and the Board voted on March 8-13, 2015. Motion to accept by Ron Bowling, 2nd by Roy Parker. Motion carried.

Thomasville Georgia Police Department is interested in hosting the 2016 Trial. Any Agency interested should submit a letter indicating so and it will be voted on by the Board.

A discussion was held in reference to the event planner used by Highlands County Sheriff’s Office last year. She has left the Sheriff’s Office and works for a private company and has offered her assistance to any agency hosting a trial. Jim Nichols advised anyone using an event planner, be sure they are aware of all our needs at a hotel.

We have a new sponsor on our website promoting nutritional needs for canines. Please check out his products and information at uspca1.com A discussion was held in reference to our sponsors for region awards and how much it costs.

Secretary Becky Schreiber

Still receiving membership applications that are unreadable. It is recommended anyone submitting the membership application to the Region, rather than through the National website, be able to complete an application on the Region 1 website (typed) and print to send in.  A check with Maria to see if this can be done will be made.

V.President Jim Nichols

Discussion was held in reference to a member, Robert Lister, who was a member and Level 1 trainer. His membership has lapsed for over 10 years, and now would like to renew his membership and trainer status. Ron Bowling will check with Russ Hess.

Unfinished Business

*Mini Certifications.

It was decided when an agency requests a mini certification and the Board approves it, it is up to the person in charge, to verify memberships with the Secretary, prior to certification. The Secretary will forward all needed certificates at the time of the trial.

*Cases of the Quarter Submissions.

The Secretary is responsible for receiving and forwarding all submitted cases of the quarter to the National Office prior to the end of the month, following the quarter. There are specific instructions for submissions for the cases to be considered. All persons making the submission shall review the guidelines on the website, uspcak9.com. If the submission does not meet those requirements, it will be returned to the person submitting for correction.

If there is more than one case submitted from our Region, the V.Presidents will vote on which one to send to the nationals. In order to accomplish this and submit on time, all region submissions must be to the Secretary no later than the 15th of the month, following the quarter of the award. The one selected will also serve as our Region 1 Case of the Quarter. There will be an award for Patrol and Detection. These handlers will be given recognition at the next Region Trial. Motion made by Wayne Gulsby, 2nd by Jim Nichols. Motion carried.

This information shall be added to the By-Laws.

*Region 1 Website.

The meeting notes from the Executive Board Meetings and the General Membership Meetings will be on the website. Communication with Maria, who manages our website, was made and now all notes will remain on the site, until it fills up. Currently, the only notes are the most recent.

New Business.

Regional Lifetime Members. This came up during the past renewal time for 2014 memberships. It had been voted on by the Executive Board sometime in 2001, but never added to our By-Laws. There was a discussion and it was determined the following wording will be added to our By-Laws:

“All retired, Region 1 members, in good standing with 20 years continuous membership, are eligible to have their dues paid by Region 1. The member shall complete a new application each year and submit it to the Region Secretary.

Good of the Association.

Jim Nichols requested approval for a mini certification in April/May 2014. Motion made by Tye Thompson, 2nd by Bob Dudley. Motion carried.

Roy Parker has purchased new Walkie Talkies and Stop Watches for our Region. Thanks Roy!

Adjournment.

Motion made by Jim Nichols to adjourn, 2nd by Tye Thompson. Motion carried. Adjourned at 2:30pm